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    Mastermind Hot Seat Guide

How to run a “hot seat” for a mastermind group

Mastermind hot seatWhat is a Mastermind hot seat?

The hot seat is where you get to be in the spotlight and the group spend the majority of the session focusing on you and the particular problems or issues you are facing.  It’s where they harness all their wisdom, experience and knowledge to help you. It’s one of the most valuable parts of being in a Mastermind so we encourage you to participate fully to get the maximum benefits.

How does it work? Select the person who will go into the spotlight and a set amount of time – EG 20 minutes for one of the Tribe (often on a regular basis). You can even set up a hot seat schedule to follow. {quick cheat sheet required} The allocated person then talks about a specific goal, a current challenge they are facing, and a desired outcome or clarity around the support required. The remainder of the Tribe then offers advice, suggestions, recommendations, resources or specific help if they are able to contribute.

 How do I know if I’m ready? Good question. First, you need to be comfortable with the group as you will be sharing information that you may not have spoken about to anyone else before. You need to be able to handle a little tough love, and the problem needs to be important enough to you that you genuinely want to it solved.

Examples might be: If you have a particular project or process that you are stuck on. Maybe something that you have been putting off for several weeks – mentally putting it in the “too hard basket” – This is the ideal opportunity to start it – with help from other.

I think I am ready for the hot seat.

Great!  Here is how you get the most out of the session

Prepare in advance.  Write down the questions or specific topic you want to discuss. Give some background and any context required, so that the answers you receive may be more relevant and you are less like to receive advice on things you already have either tried or thought of yourself.

You want to maximize your time in the spotlight.

Ask the group if you can be the person in the hot seat for the next session.  Contact the group and give them advance warning that you’d like to be featured and the basic agenda of you want to discuss. (The initial notes you made earlier) This helps them prepare and think of answers in advance which can dramatically improve the quality of advice you will receive.

WHAT TO DISCUSS?

Using a similar formula to the habit STOP, START, KEEP you can being to focus on 3 different areas

What’s working (Keep) – Strategies or services that are currently working (less important)

What’s not working (Stop) – What are the current roadblocks or challenges you are facing?

What would you like to achieve (Start)  – What do you need help with? Ideas, suggestions or practical advice on starting something you are unfamiliar with

The Hosts Responsibility

The host has a responsibility here to keep the hot seat member focussed on both clarity and specificity. This ensures that everyone able to fully understand the problem and what contribution they can make. Make the group aware that it’s not about judging the person or their goals. It is about being focused on their best interests, and the outcomes that can be achieved.

 

Acceptance

You may hear things you don’t want to, don’t agree with or want to defend yourself against – Here is why you need to resist that temptation. You want real opinions, not what you think you want to hear. Only by holding off from being either defensive or reactive to criticism will you gain new perspectives and allow your tribe to contribute fully. Otherwise, the tribe are likely to think one thing but say another.

Open and Frank

By being vulnerable you will create more space for improvement.  Masterminds are deeper, more caring, community orientated spaces so you need to drop all pretenses (everything is hunky dory) and open up about the real issues and problems you need help with. Share the innermost fears and frustrations you are facing if you want to achieve real growth.

Watch “The Power of Vulnerability”- Brene Brown

Actively take notes

Don’t rely on anyone else to take notes for you. When you are being offered advice, suggestions, and ideas, notes will help you later on with reflection. Sometimes it may be information you already knew or have heard before – which is fine because it can help you validate your initial idea and know you are on the right path. Once you have information that is useful – Take action!

Gratitude

Remember to thank the group for all their suggestions, help and advice given. It may not all have been useful or even actionable but it’s come from a group of people that have your best interest at heart – so try to remember that.

TIP:  Set up a schedule of who will be in the hot seat and on what weeks so that you all know in advance.